As an equestrian photographer, my goal is to capture the bond between horse and rider and deliver beautiful, lasting memories.
But behind the scenes, there’s a lot of work that goes into running my business smoothly.
Thankfully, a handful of tools make it all possible—from booking clients to delivering galleries to tracking expenses. Let’s dive into the tools I use and how they help streamline my workflow, so I can focus on telling your stories.
Dubsado – My Client Management Powerhouse
Dubsado is the backbone of my client management system. It keeps me organized and ensures no one falls through the cracks. Here’s how I use it:
Contracts & Invoices: From initial booking to final payment, Dubsado helps me send contracts and invoices in just a few clicks. Clients can easily sign and pay online.
Timelines & Workflows: I use Dubsado’s customizable workflows to keep track of where each client is in their journey. Automated reminders ensure I never forget a step, whether it’s sending a prep guide or following up after a session.
Dubsado saves me hours of admin work each week and gives my clients a seamless experience. If you’re a small business owner, I can’t recommend it enough!
Pixieset – Stunning Gallery Delivery & Print Orders
When it comes to delivering photos, Pixieset is my go-to. It’s sleek, professional, and user-friendly for both me and my clients.
Gallery Delivery: I create personalized online galleries for each client. They can download their photos in high resolution or web-friendly formats.
Print Store: Pixieset’s built-in store allows clients to order prints, canvases, and albums directly from their gallery—no need for third-party platforms.
Pixieset makes photo delivery and product sales a breeze. Ready to elevate your client galleries?
Flodesk – Beautiful, Easy Email Marketing
Flodesk is how I stay connected with my audience. From sending newsletters to nurturing leads, it’s my favorite email marketing tool.
Email Lists: I use Flodesk to grow my email list and send updates about session openings, tips for preparing for equine photoshoots, and exclusive offers.
Beautiful Templates: Flodesk’s drag-and-drop interface makes it easy to create stunning emails that match my brand.
If you’re looking for a way to up your email marketing game, check out Flodesk here and get 50% off your subscription!
Milanote – Planning for Branding Sessions
For branding sessions, planning is everything. Milanote helps me organize my ideas and collaborate with clients to ensure we’re on the same page.
Mood Boards: I create visual boards with inspiration images, color schemes, and shot ideas.
Session Plans: I use Milanote to outline every detail of a shoot, from location to props to poses.
Milanote is my creative hub. If you’re a visual planner, you’ll love it. Sign up for Milanote here and start creating!
QuickBooks – Keeping Finances in Check
QuickBooks takes the stress out of managing my finances. It helps me keep track of expenses, income, and everything in between.
Expense Tracking: I categorize all my business expenses, so I’m ready for tax season.
Income Reports: QuickBooks gives me a clear picture of how much I’m making and where I can improve.
Running a business means staying on top of your numbers, and QuickBooks makes it simple.
Try QuickBooks today and take control of your finances and get 75% off your first 6 months!
Each of these tools plays a crucial role in my business, from client management to financial tracking. They not only save me time but also help me deliver the best possible experience to my clients. If you’re an equestrian photographer—or any kind of creative entrepreneur—I highly recommend checking them out. And don’t forget to use the referral codes to save some money while you’re at it!
